Social Security Administration Resumes Issuance of ‘No Match’ Letters
The Social Security Administration (SSA) has resumed issuance of Employer Correction Requests, typically known as “no-match” letters, reports Michael Best, a law firm based in Wisconsin.
The Client Alert from the law firm notes that the SSA had stopped issuing such letters in 2012, but warned a year ago the practice would resume this spring. The “no match” letters instruct recipients to log onto the SSA’s Business Services Online system to view affected employees.
“After accessing the list of affected employees, employers should check their records for typos or other discrepancies in the company’s records,” advises the Client Alert. “If none are found, notify the employee of the Request and instruct the employee to contact the Social Security Administration to correct the issue.”
The employer should first consult their attorney regarding the format of the communication, timeline and other protocols to ensure they are not violating any discrimination laws, says the Client Alert.
”You should not use this letter to take any adverse action against an employee, such as laying off, suspending, firing or discriminating against that individual, just because his or her social security number does not match [your] records. Any of these actions could, in fact, violate State or Federal law and subject you to legal consequences,” notes the Client Alert.
For more detail on the Michael Best client alert, click here.